Student Systems Help Center

Retiring and Reactivating Courses

In this quick guide

Propose to Drop/Retire a Course
Finding Retired Courses
Re-Using a Course Code
Propose to Re-Activate a Retired Course


Propose to Drop/Retire a Course

If you no longer plan to offer a course under it’s current description/outcomes/learning objectives or need to offer it jointly under a different course code, you need to first drop (retire) the course as it currently exists:

Step 1.   Find the course you want to drop (put into a status of “Retired”)

Step 2.   Propose Changes

Step 3.   Change the status to “Retired”

Step 4.   Enter the effective term

In the “First Effective Quarter/Year”, indicate the quarter that this course should no longer be offered. It cannot be the current quarter. Leave the “Last Effective Quarter/Year” blank.

Step 5.   Enter justification and the administrative contact

Step 6.   Submit the proposal for approval

Entering any additional information on a drop proposal will be ignored by reviewers.

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Finding Retired Courses

Once this proposal is approved, the course will be in a state of “Retired”. To find “Retired” courses, you must tick the “Retired” filter on the search page or no filters. Even if the course isn’t to be retired until a future term, it will still show up as “Retired” on the search page so be sure you have the “Retired” filter on (or no filters on) when you are searching for a retired course.

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“Re-Using” a Course Code

You can create a new course proposal using the same code and can route them through workflow simultaneously. Note that you will get a warning on the code that overlap is detected. The overlap warning will persist until the proposal to drop/retire the course is approved.

 

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Propose to Re-Activate a Retired Course

If you need to re-activate a course that was at one point retired, you can propose to bring a course out of retirement by:

Step 1.   Find the course

Be sure the “Retired” filter is on (or no filters on).

Step 2.   Propose Changes

Step 3.   Change the status to “Active”

Step 4.   Enter effective term

In the “First Effective Quarter/Year”, indicate the first quarter this course should be available for offeringIndicate the first term you want the course to be available for offering. Leave the end term blank if this is an indefinite course.

Step 5.   Enter Justification and the Administrative Contact for the proposal

Justification and Administrative Contact Information

Step 6.   Submit the proposal for approval

Note: If you are trying to re-use the course code for a new course with different description/outcomes/learning objectives, you should propose a new course. See New Course Guide.
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