Student Systems Help Center

New Course Proposals

In this quick guide

Course Information
Proposal Information
Credits
Activities and Hours
Evaluation Details
Distance Learning
Grading System
Scheduling
Learning Objectives
Curricular Relationships
Supporting Documents
Edit, Delete Proposal, Sharing, Addendum, Duplicate, and Print
Submitting for Approval


Step 1.   Create New Course

Begin by opening up the UW CM system link in your Chrome or Firefox web browser. Next, log in using your UW NetID and password.

Click the Create a + New Course button in the header of the Course search/landing page.

 

Step 2.   Fill Out the New Course Form

When filling out the form, deliberately make a selection when a drop-down list occurs.

 

Step 3.   Course Information

1. Deliberately select your course prefix from the drop-down list.

2. Leave the last effective quarter/year field blank if this isn’t a temporary course.

3. Enter your course prerequisites here (ex. TRAIN 101, TRAIN 131)

4. List specific courses or topics that students may want to take prior to this course (ex. Familiarity with the course proposal process, TRAIN 003).

5. Select the applicable general education requirements if the course is below a 500 level.

6. Select this field to enforce the course prerequisites for undergraduates only. Otherwise, the course prerequisites will be enforces for undergraduates, graduates, and professional students.

7. Include the elective list here (ex. Training and Communication, New Technologies.)

 
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Step 4.   Proposal Information

1. Select this field to notify the curriculum office if this proposal is accompanied by one or more related add, drop, or change proposals that need to be processed together (ex. hyphenated sequence, a course that is recycling a prefix).

2. In the justification section, indicate the need for this course and discuss concerns that this need is not currently being met by existing courses at the University of Washington. Discuss impact of course within department and within the University. Consider how this course will affect other University programs.

3. Enter the name of your curriculum coordinator. You can use their UW netid or names to search for them. Next, deliberately select the instructor’s name from the dropdown list.

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Step 5.   Credits

1. Credit Type

  • Fixed: The course is offered for a fixed credit amount such as 3.
  • Multiple: The course is offered for multiple amounts of credit.
  • Range: The course is offered for a range of credits.

2. Describe the reason for the variation in credits if the credit type is either multiple, range, or zero.

3. A repeatable course allows a student to retake the same course until they reach the max credits allowed for the course. Unless this field is checked, the course will not be repeatable for credit.

4. The max credit field will appear if you select the repeatable credit field. Fill out the max number of credits that can be applied toward graduation.

 
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Step 6.   Activities and Hours

Does not total automatically. Make sure you total the number of hours manually. The activities and hours section is filled out differently whether the course is a fixed credit, multiple, or range credit type.

Fixed Credit

Multiple

Range

 
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Step 7.   Evaluation Details

10% Participation, 10% In-Class Activities, 25% Group Presentation, 25% Midterm

Step 8.   Distance Learning

Select the Distance Learning (DL) box if you are proposing to add DL designation to your course.

UW CM Distance Learning


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Step 9.   Grading System

1. Single sequence: 1 of 1

First in a sequence of 3: 1 of 3

Second in a sequence of 3: 2 of 3

Third in a sequence of 3: 3 of 3

2. If the course is part of a 1 of 1 sequence, enter your proposed course in this field. If the course is the first in a multiple sequence, leave field blank.

 
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Step 10.   Scheduling

Quarters Offered: Choosing a quarter is not a binding agreement to offer the course in the same quarter every year.

Odd or Even Years: Choosing whether the course will be offered in an odd or even year is also not binding. You can select Not Specified if you are unsure.

Instructor Name: Type in the instructor’s last name, first name, and include their middle initial (if applicable). Next, deliberately select the instructor’s name from the dropdown list.

 

Step 11.   Learning Objectives

Review this site on how to write learning objectives.

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Step 12.   Curricular Relationships

You must enter the department name because this drives the workflow approval process.

Curricular Relationships: You can check for potentially overlapping courses or equivalent courses by using the Course or Proposal search feature in UW CM.

Course Search for curricular relationships: If your course is already approved, use the Course search to check for curricular relationships.

  1. Select the Courses tab.
  2. Type in a keyword from your proposed course, such as training. You can also use the Department and College/School filters to narrow your search.
  3. The course search will populate the screen with courses that share this keyword.
  4. Examine the courses that you believe may share a curricular relationship with your course.


 

Proposal Search for curricular relationships: If your course is a proposal, use the Proposal search to check for curricular relationships.

  1. Select the Proposal tab.
  2. Tick the Draft, Approved, and Review filters.
  3. Type in a keyword from your proposed course, such as training.
  4. The proposal search will populate the screen with courses that share this keyword.
  5. Examine the courses that you believe may share a curricular relationship with your course.

 
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Step 13.   Supporting Documents

Attach a pdf version of your supporting documents such as your syllabus.

Step 14.   Leave Edit Mode

picture16Select LEAVE EDIT MODE when you are finished making edits or before you exit the screen.

 

 

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Step 15.   Edit, Delete Proposal, Sharing, Addendum, Duplicate, and Print

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The following options appear once you select LEAVE EDIT MODE.

Edit: Selecting Edit from the navigation panel on the right will allow you to resume editing your proposal. This option will disappear once you have submitted the proposal for approval.

Sharing: Selecting Sharing from the navigation panel on the right allows you to add a co-editors/collaborators to your proposal. Those you share with will have the ability to edit the proposal, submit and after submit, withdraw from workflow. They will get notifications about the proposal progress. Recipients of the sharing function will receive an email with the link to view and edit the proposal. Faculty should use the sharing tool to share their proposal with their curriculum coordinator.

Note: Sharing the url will only give the recipient viewing rights

Addendum: While a proposal is in a state or Draft, you can add comments or ask users to submit comments to a proposal that will be visible to all users that view the proposal, including reviewers.

Duplicate: The duplicate feature is used to copy a course or a proposal.

 

Step 16.    Submit for Approval

picture19Select SUBMIT FOR APPROVAL when you are finished with your proposal and you are ready to send the proposal to your department chair.

 

 

 

 

 

 

Administrative Review: This is what it looks like to approve from the approver view. An approver can approve, send back, reject, edit, or duplicate your proposal.

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Approval Workflow: 

picture21After you submit the proposal it will progress to the Department Chair. The Department will receive an email notifying them of your proposal and request for action. You can explore the workflow by selecting the Previous or Next buttons.

If you notice there is someone missing or the wrong person is assigned to the workflow, contact help@uw.edu.