Student Systems Help Center

Electronic Academic Records System (EARS)

EARS enables authorized UW staff to access official student record information in a web-based interface. Use of this system is restricted to advisers and campus administrative staff.

FERPA Acknowledgment

EARS provides access to student academic information, so it is therefore subject to the Family Educational Rights and Privacy Act. FERPA protects the privacy of student education records.

Under FERPA, users of EARS acknowledge that:

  • Information is available only to university staff when required for the performance of their responsibilities to the university.
  • Users have a legitimate need to access student information.
  • Users will not share or otherwise permit any other access to a student’s information without written consent from the student.

For additional information and training resources, see the FERPA section of this website.