Student Systems Help Center

March 9, 2015

About Online Grading

Submit grades for course sections online using GradePage. GradePage allows instructors of record, or an assigned grading delegate, to quickly and easily submit grades. Final grades must be submitted online using GradePage. UW NetID and Duo 2FA are required to access GradePage.

GradePage Login
GradePage User Guides

GradeBook is an additional tool available to record assignment grades, track student progress and easily send final grades to GradePage at the end of the quarter for submission.

GradeBook Login
GradeBook User Guides

Change of Grades or Late Submission

Once the grading period for the quarter has ended, grades cannot be submitted through online grading tools. However, change of grade requests or late submissions can be submitted through the Office of the University Registrar’s online Grade Change Request form. Due to the need for manual processing for submissions through this form, it will be 2-4 business days until the new grades appear on the student record.

For questions on change of grades or late grade submission contact ugradoff@uw.edu.

Faculty Resources on Grading (FROG)

FROG covers a wide range of topics related to grading, including good practices, departmental averages, issues around academic conduct and student disability, and UW policies and procedures.

FROG Website

Frequently Asked Questions

How do I use online grading?

To get started, log in to GradePage. Once grading has opened for the quarter, select the course to grade and enter grades directly.

If using GradeBook to track assignments before submitting final grades, log in to catalyst.uw.edu and select the “Create a grade book” link. The system automatically lists courses taught and registered students, so this data does not need to be entered manually. After creating a grade book, enter grades there or export the grade book to Excel to complete. The Excel file can then be imported back into GradeBook and then sent to GradePage at the end of the quarter. Either an Excel (.xlsx) or comma-separated value (.csv) file may be imported into a grade book.

How secure is online submission of grades?

The security of grade submission is taken seriously by the Registrar and its campus partners. Submitting grades online using GradePage represents a significant security improvement over a paper-based process. For example, online grade submission eliminates the need for people to process paper-based grades, which reduces unnecessary observation of or interference with grades.

All online grade submissions:

  • may only be made by the instructor(s) of record or the approved delegates;
  • are made over a secure Internet connection (https);
  • pass through the Catalyst system and are stored only in SDB ;
  • are logged and archived to provide the audit trail required by the University’s Department of Audits; and
  • cannot be changed online via GradePage or GradeBook. Change requests must be submitted to the Registrar’s office to be changed. See the online Grade Change Request Form.

Additionally, the Office of the Chief Information Security Officer reviewed and approved the security of the Catalyst Tools system prior to the campus-wide release of GradePage, and the system is compliant with the Family Educational Rights and Privacy Act (FERPA) data strictures.

What is the deadline for online grade submission?

The deadline for online grade submission is 5 p.m. on the Tuesday following the final day of the quarter.

This deadline is posted in a number of places, including the university’s Academic Calendar and within GradePage and GradeBook.

Why is the grade deadline so early?

There are a number of processes that rely upon student grade information, including Low Scholarship cancellation, Honors calculations, student financial aid eligibility, prerequisite cancellation and conferral of degrees.

Some of these processes (such as prerequisite cancellation) occur right after the grade submission deadline, so timely grade submission is important. Other processes occur soon after the grade submission deadline (within the week) and students and faculty need time to see their grades and correct any submission errors before the processes are run. Failure to submit grades by the deadline can result in a number of severe problems for students.

What do I do if I miss the grade submission deadline?

Once the grading period for the quarter ends, instructors cannot submit online grades through GradePage or GradeBook. However, change of grade requests or late submissions can be submitted through the Office of the University Registrar’s online Change of Grade Request form. Late grades received through this form are processed manually, so it will take 2-4 business days until the new grades appear on student records.

For questions on change of grades or late grade submission, contact the Graduation and Academic Records Office at ugradoff@u.washington.edu.

Can I turn in late grades with GradePage or GradeBook?

No. Please submit late grades using the online Change of Grade Request form.

What about off-calendar courses?

Grades for off-calendar courses cannot be submitted through GradePage or GradeBook at this time. Please use the online Change of Grade Request form. Enabling online submission for these courses is under review.

How do I view past grades?

Use GradePage to view grades from the past four quarters. The past online submissions history only displays grade values submitted using GradePage and does not reflect any subsequent changes made to the grade values after submission. If instructors need to reference an official final grade from a previous quarter not listed or a grade submitted or modified through the Registrar’s office Change of Grade Request form, contact ugradoff@u.washington.edu.

Can someone besides the instructor submit grades online?

Yes, GradePage and GradeBook include a delegate system for this purpose in exceptional circumstances.

Who do I contact for questions about GradePage or GradeBook?

Email UW-IT at help@uw.edu.