Student Systems Help Center

Curriculum Management New Course

WHAT IS THE UW CURRICULUM MANAGEMENT SYSTEM?

The UW Curriculum Management (UW CM) system is an online paperless curriculum application process for courses. UW CM enables registrars, faculty and staff to analyze, manage and publish the institution’s learning products including courses, programs, activities, learning objectives, requisites and catalog. Key features include the ability to search, version, analyze dependencies across courses and programs, course and program approval workflow and role-based access.

Step 1.   Create New Course

Begin by opening up the UW CM system link in your Chrome or Firefox web browser. Next, log in using your UW NetID and password.

Click the Create a + New Course button in the header of the Course search/landing page.

 

Step 2.   Fill Out New Course Form

When filling out the form, deliberately make a selection when a dropdown list occurs.

Step 3.   Course Information

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Step 4.   Proposal Information

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picture5Justification:
Indicate the need for this course and discuss concerns that this need is not currently being met by existing courses at the University of Washington. Discuss impact of course within department and within the University. Consider how this course will affect other University programs.

Contact Information: Add the name of your curriculum coordinator. Type in the coordinator’s last name, first name, and include their middle initial (if applicable). Next, deliberately select the instructor’s name from the dropdown list.

 

Step 5.   Credits

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Fixed: The course is offered for a fixed credit amount such as 3.

Multiple: The course is offered for multiple amounts of credit.

Range: The course is offered for a range of credits.

Repeatable: A repeatable course allows a student to retake the same course until they reach the max credits allowed for the course.

 

Step 6.   Activities and Hours

Step 7.   Evaluation Details

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Step 8.   Grading System

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Step 9.   Scheduling

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Quarters Offered: Choosing a quarter is not a binding agreement to offer the course in the same quarter every year.

Odd or Even Years: Choosing whether the course will be offered in an odd or even year is also not binding. You can select Not Specified if you are unsure.

Instructor Name: Type in the instructor’s last name, first name, and include their middle initial (if applicable). Next, deliberately select the instructor’s name from the dropdown list.

 

Step 10.   Learning Objectives

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Step 11.   Curricular Relationships

Curricular Relationships: You can check for potentially overlapping courses or equivalent courses by using the Course or Proposal search feature in UW CM.

Course Search for curricular relationships: If your course is already approved, use the Course search to check for curricular relationships.

  1. Select the Courses tab.
  2. Type in a keyword from your proposed course, such as training. You can also use the Department and College/School filters to narrow your search.
  3. The course search will populate the screen with courses that share this keyword.
  4. Examine the courses that you believe may share a curricular relationship with your course.


 

Proposal Search for curricular relationships: If your course is a proposal, use the Proposal search to check for curricular relationships.

  1. Select the Proposal tab.
  2. Untick the My Proposal filter.
  3. Tick the Draft, Approved, and Review filters.
  4. Type in a keyword from your proposed course, such as training.
  5. The proposal search will populate the screen with courses that share this keyword.
  6. Examine the courses that you believe may share a curricular relationship with your course.

 

Step 12.   Supporting Documents

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Step 13.   Leave Edit Mode

picture16Select LEAVE EDIT MODE when you are finished making edits or before you exit the screen.

 

 

Step 14.   Edit, Delete Proposal, Sharing, Addendum, Duplicate, and Print

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The following options appear once you select LEAVE EDIT MODE.

Edit: Selecting Edit from the navigation panel on the right will allow you to resume editing your proposal. This option will disappear once you have submitted the proposal for approval.

Sharing: Selecting Sharing from the navigation panel on the right allows you to add a co-editors/collaborators to your proposal. Those you share with will have the ability to edit the proposal, submit and after submit, withdraw from workflow. They will get notifications about the proposal progress. Recipients of the sharing function will receive an email with the link to view and edit the proposal. Faculty should use the sharing tool to share their proposal with their curriculum coordinator.

Note: Sharing the url will only give the recipient viewing rights

Addendum: While a proposal is in a state or Draft, you can add comments or ask users to submit comments to a proposal that will be visible to all users that view the proposal, including reviewers.

Duplicate: The duplicate feature is used to copy a course or a proposal.

 

Step 15.    Submit for Approval

picture19Select SUBMIT FOR APPROVAL when you are finished with your proposal and you are ready to send the proposal to your department chair.

 

 

 

 

 

 

Administrative Review: This is what it looks like to approve from the approver view. An approver can approve, send back, reject, edit, or duplicate your proposal.

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Approval Workflow: 

picture21After you submit the proposal it will progress to the Department Chair. The Department will receive an email notifying them of your proposal and request for action. You can explore the workflow by selecting the Previous or Next buttons.

If you notice there is someone missing or the wrong person is assigned to the workflow, contact Marianne Ramos, in the Curriculum Office at uwcr@uw.edu.