March 9, 2015
Online Grading FAQ
- What is online grading?
- How do I start using online grading?
- Who do I contact if I have questions about using GradePage or GradeBook?
- What about off-calendar courses?
- Why is the deadline for submitting grades online so early? Isn’t that really the beginning of the grade submission period?
- How secure is online submission of grades?
- What are the deadlines for grade submission?
- Why is the grade deadline so early?
- Can I turn in grades late with GradePage?
- What do I do if I missed the grade submission deadline?
- How do I view past grades?
- Can someone besides the instructor submit grades online?
What is online grading?
Faculty can submit grades using UW-IT’s newly improved tool, GradePage. Online grading became available in 2009 and replaced the traditional paper-based Faculty Grade Reports (FGRs), affectionately known as “bubble sheets,” which are no longer used as of Spring 2011. Final grades can only be submitted online using GradePage. GradeBook can also be used to record grades for assignments, track student progress and easily send final grades to GradePage at the end of the quarter for submission.
- GradePage: For direct online grade submission.
- GradeBook: For the tracking of assignments, quizzes, papers and other grades. Final grades can be easily sent to GradePage for submission.
To get started, log in to GradePage. Once grading has opened for the quarter, you will be able to select the course you would like to grade and enter grades directly.
If you are using GradeBook to track assignments before submitting final grades, log in to catalyst.uw.edu and select the “%” icon and “Create a grade book.” The system automatically knows the courses you are teaching and the list of registered students, so this data does not need to be entered manually. Once you have created a grade book, you can begin entering grades there immediately, or export it to Excel. The Excel file can then be imported into GradeBook and sent to GradePage at the end of the quarter. Either an Excel (.xls) or comma-separated value (.csv) file may be imported into a grade book. The initial file with the correct fields is available for download from GradeBook as described above.
To access GradePage or GradeBook and find detailed instructions on how to use them to submit grades online, follow these links:
- GradePage tool: https://catalyst.uw.edu/gradepage
- GradeBook tool: http://catalyst.uw.edu/gradebook/
- Instructions and tutorials: http://helpcenter.uw.edu/wp/about-online-grading/
- Help using GradeBook to submit grades online: http://www.washington.edu/lst/help/gradepage/
- Help using GradeBook to submit grades online: http://www.washington.edu/lst/help/gradebook/
E-mail UW-IT at email@example.com.
Grades for off-calendar courses cannot be submitted through GradePage or GradeBook at this time. Please use the online Grade Change form. Enabling online submission for these courses is under review.
Retirement of paper-based grading has allowed for the extension of the grading deadline an extra 24 hours beginning Summer of 2011. Instructors should be aware that late grade submission can have severe negative effects upon students. (See “Why is the grade deadline so early?”)
The security of grade submission is taken seriously by the Registrar and its campus partners. Submitting grades online using GradeBook represents a significant security improvement over the paper-based process. For example, online grade submission eliminates the need for people to process paper-based grades, which reduces unnecessary observation of, or interference with, the grades.
All online grade submissions:
- may only be made by the instructor(s) of record or the approved delegates;
- are made over a secure Internet connection (https);
- pass through the Catalyst system and are stored only in SDB ;
- are logged and archived to provide the audit trail required by the University’s Department of Audits; and
- cannot be changed online via GradePage or GradeBook. Change requests must be submitted to the Registrar’s office to be changed. See the online Grade Change Request Form.
Additionally, the Office of the Chief Information Security Officer reviewed and approved the security of the Catalyst Tools system prior to the campus-wide release of GradeBook, and the system is consistent with the Family Educational Rights and Privacy Act (FERPA) data strictures.
The deadline for online grade submission is 5 p.m. on the Tuesday following the final day of the quarter.
This deadline is posted in a number of places, including the University’s Academic Calendar and within GradePage and GradeBook.
There are a number of processes that rely upon student grade information, including Low Scholarship cancellation, Honors calculations, student financial aid eligibility, prerequisite cancellation and conferral of degrees.
Some of these processes (such as prerequisite cancellation) occur right after the grade submission deadline, so timely grade submission is important. Other of these processes occur soon after the grade submission deadline (within the week) and students and faculty need time to see their grades and correct any submission errors before the processes are run. Failure to submit grades by the deadline can result in a number of severe problems for students.
No. Please submit late grades using the online Grade Change form.
Once the grading period for the quarter has ended, grades cannot be submitted online through GradePage or GradeBook. However, change of grade requests or late submissions can be submitted through the Office of the Registrar online Grade Change form. Due to the need for manual processing for submissions through this form, it will be 2-4 business days until the new grades appear on the student record.
For questions on change of grades or late grade submission contact firstname.lastname@example.org.
Use GradePage to view grades submitted from the past four quarters via GradePage or GradeBook. Grades viewed via GradePage will appear as submitted online. These grades may differ from the official final grades if a change of grade form was used to adjust grades after online submission. If you need to reference an official final grade from a previous quarter or a grade submitted or modified through the Registrar’s office Grade Change Request Form, contact email@example.com.
Yes; GradePage and GradeBook include a delegate system for this purpose in exceptional circumstances.